Executive Assistant
The Company
Imerys is the world’s leading supplier of mineral-based specialty solutions for the industry with €3.8 billion in revenue and 13,700 employees in 54 countries in 2023. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers’ products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.
The Position
Executive AssistantJob Summary
Position Summary:
The Executive Assistant will work for Imerys, based at the North America headquarters in Roswell, GA, supporting members of the Senior leadership team. This role will provide comprehensive support to business executives, managing travel schedules, meeting and event coordination, interview candidate scheduling, expense reporting, meal planning, agenda preparation, document management, trade show preparation, and general administrative tasks. This position requires a highly organized, detail-oriented individual capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and discretion.
Work Arrangement:
Hybrid: 3 days in the Roswell office, 2 days remote
Key Responsibilities:
1. Proactively manage multiple executive-level calendars, accommodating frequent changes
2. Coordinate international travel arrangements for multiple executives, including handling last-minute adjustments
3. Process and manage expense reports for executives and senior leaders
4. Organize meetings, including presentation support, agenda creation, meal arrangements, and A/V setup confirmation
5. Follow up on action items from meetings and communications
6. Schedule candidate interviews and arrange associated travel
7. Assist with trade show preparation and logistics
8. Maintain strict confidentiality in all aspects of work
9. Draft and prepare correspondence as requested, occasionally on behalf of other individuals
10. Collaborate with other Executive Assistants on cross-departmental projects
Work Schedule:
Full-time position, Monday through Friday, with flexibility required
Occasional after-hours availability may be necessary due to executives' travel across multiple time zones
Travel Requirements: Less than 10% travel
Education:
Bachelor's degree in Business, Communications, or related field strongly preferred
Associate's degree acceptable
Equivalent combination of education and experience will be considered
Experience and Skills Required:
Minimum 5 years of executive-level support experience
Proficiency in managing international travel logistics and complex calendaring
Experience with expense report management
Excellent written and verbal communication skills
Advanced proficiency in Google Workspace (Drive, Sheets, Docs, Calendar, Gmail)
Ability to multitask and prioritize
Analytical thinking and problem-solving skills
Discretion and ability to handle confidential information
Position Type
Full timeand
PermanentOnly technical issues will be monitored through the below inbox:
recruiting.support@ imerys.com
PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED.
To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.
IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.
